Let's talk about Google Drive

As a project manager, it can seem daunting to handle the constant workload that comes across your desk. You need fast responses, accurate information, and relevant assets to stay ahead of THE competition and keep your process flowing smoothly. What if you delete an important file or asset, then? How do you recover it in a timely manner so your work isn’t disrupted? One great way to accomplish this is with a cloud based software solution with backup capability.

One of the most secure locations to store documents, photographs, and videos is within your Google account, which is protected by a password. Unfortunately, Google Drive does not specifically provide file or folder protection with a sharable password. Sure, it does provide the option to limit access to your files using specific sharing settings. And yes, you can share a folder (or doc) with another Google Account, but sometimes you’re looking to share an asset or folder with an email address that is not connected with a Google account.

Rolling out their latest feature, Google Drive is now offering labels to help you organize your files. And labels are really tags in Google Drive – same thing. But what can you do with labels in Google Drive? And what are the limitations? As Google describes it, “Labels are metadata you define to help you organize, find, and apply policy to items in Drive, Docs, Sheets, and Slides. Drive labels are useful for many common workplace scenarios for organizing files, including record management, classification, structured finding, workflow, reporting, auditing, and more.

Google Drive is probably the most frequently used content management tool. I’m sure that’s no surpise to you 😎. From our perspective, sales teams are the ones constantly creating and sharing your Google Drive files with your prospects to move them towards conversion (closed-won!). The challenge is, that sharing your sales content in google docs, slides, or sheets can give a messy experience for the reader/viewer. The login requirements, the menus, and all the options hanging around just make it…not cool.

Videos are a great way for your sales team to engage with your audience. They are more engaging than text or static images because they’re sensory-rich experiences that can capture our attention and hold it for longer periods of time. Your sales team can embed videos on a landing page or emails to put them right in front of the reader. Embedding videos into your marketing materials is an effective way to communicate a lot of information in a short amount of time.

Sales and marketing teams have always had to collaborate in order to create a successful product. Since considerable sales and marketing teams use Google Drive, this collaboration process has become much more convenient. By sharing documents on Google Drive, sales and marketing teams can keep track of all the latest updates in one place. This allows them to work more efficiently and effectively together. However, there may be times when you need to import or export a document from Google Drive.

With Google Drive, it’s easy to manage all types of files and content, including videos. But sharing in Google Drive has some idiosyncrasies! Here’s how to share videos on Google Drive: There are several ways to do it: Share by email within Drive – with specific permissions Share with a link in your email program – with specific permissions Share by link publicly How you share it is based on what you want to accomplish.

Google Drive is great for sharing all types of assets - spreadsheets, documents, pdfs, and folders, but can be really confusing when you’re trying to invite others to collaborate with you or share a file. From the most basic level, there are two ways to share: Right click the file or folder from the list and click share Copy the URL of the file or folder and paste it in an email But it gets more confusing from there: